Why Customers Should Consider Switching to Microsoft 365 from Microsoft Exchange?

Microsoft Exchange has long been a tried on-premises workhorse. It’s been a famous choice for email, offering total administrative control along with speed and the ability to customize as needed.

What some customers may not realize is that Microsoft Exchange has been around since March 1996. This 24-year-old product is still being produced by Microsoft today, with the most delinquent version being Exchange Server 2019, which was released in October 2018.

However, some customers have started to see the writing on the wall. Microsoft Exchange has many limitations that are becoming more noticeable as companies Migrate Hosted Exchange to Office 365. This once-wonderful server is quickly evolving legacy technology.

The Price of Staying with Microsoft Exchange Server

There are specific factors your clients need to consider if they choose to stick with Microsoft Exchange Server. Some of these contain the costs of:

Microsoft Exchange

  • Hardware (including the server, disk array, heating, cooling, power, and backups)
  • Exchange Server licensing
  • Installing and configuring Exchange
  • Maintaining the hardware and functional system (along with the technical talent required to do so)

Why Customers Should Consider Switching to Microsoft 365?

Microsoft Exchange

 1. Predictability of pricing: with Microsoft 365, customers can pay as they go. They know exactly what the cost will be as they scale their firms up or down. This can save the upfront capital expense of having to purchase and maintain a physical Exchange server. Being able to scale a business is also helpful to seasonal businesses that may need to increase or decrease their workforce throughout the year. Scaling up or down is as easy as a phone call.

2. No more upgrades: with Microsoft 365, customers no longer have to worry about upgrading and maintaining an Exchange server. The servers normally have to be patched regularly to stay secure. Patching can bring the server down for potentially hours at a time. With Microsoft 365, these updates are managed automatically.

3. Access the apps they need: with Microsoft 365, admins can give access to team sites, as well as document libraries on Citrix Virtual Workspace. This can enhance employees’ workflow, as well as efficiency.

4. Fewer passwords to remember with Microsoft 365, customers can use single sign-on, so their employees have fewer passwords to remember. They get a standardized set of tools that everyone can utilize, including email, OneDrive, SharePoint, and of course all of the Office applications.

5. Microsoft is a trusted name: Microsoft has become an authorized name in the cloud services business. They supply security for your client’s data. Microsoft even guarantees 99.9% uptime.

6. Cost reduction: with Microsoft 365, your customers can reduce capital expenses. This can enhance cash flow and allow them to scale their number of users to meet their current needs.

7. Improved collaboration: in addition to Exchange, Microsoft 365 shows improved collaboration across all Office applications. This can help businesses that are working from home, as well as those that work across time zones. It lets employees work in real-time and communicate on projects.



The good news is that converting a client from a traditional Exchange Server to Microsoft 365 can be achieved easily. This will let you help your clients’ businesses migrate their email to Microsoft 365, so they can get up and running quickly. Acquiring expert migration assistance from service providers like Apps4Rent is best if you’re planning a major Exchange to Office 365 Migration. These providers also have expertise in multiple migration services like Migrate Dropbox to SharePoint and supply support to their clients which makes them perfect partners to select for the service.


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